HRMS Software | HRIS Software | HR Software Solution | Features-EmployWise



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     Employee Portal

The Employee Self Service Portal is the basic building block of the EmployWise™ system. It enables employee self-service and provides access to a comprehensive employee database.The employee database acts a centralized repository of vital employee related information available to not HR, employees and managers. Its inherent employee self-service capabilities ensure that this data remains current without tedious data entry by HR.

The Employee Self Service Portal is the base on which all other functional modules can be added in a "plug-and-play" to create a comprehensive employee self service based HR system.

Empowering employees in their day-to-day functioning requires giving them anytime, anywhere access to basic employee facing processes as well access to information about the people in their teams. In absence of these, employees are left wondering and waste time chasing people and paper. At the same time supporting these mundane repetitive tasks can be a big drag on the HR function leaving them with little time to do anything else.


Recruitment management for a small or medium size business is a challenge in bad times, as well as good times. Get the right talent, for the right job, at the right time by using EmployWise™ Recruitment Management System. The Recruitment module allows HR managers to hire and track applicants using the same software to manage your employees.

Recruitment Management System that Leverages Your Website

Recruiting is by far one of the highest costs for a growing business. You need solutions that help you leverage technology to cut cost and save time. Your company website can integrate the application interface of the Recruitment Module. Your EmployWise™ database will automatically host the applicant’s data. The candidate also gets their own self-service portal - engaging them with your organization right from the start.

Grow Your Company without Growing the HR Team

EmployWise™ Recruitment management system augements your HR team so that they can manage the growth of your company efficiently. Having a ready EmployWise™ database of talent means that you can search, filter, modify, and review your interview analysis in a short span of time. Leaving you the time to decide on the right talent that fits the job description, and your company. Keep your candidates informed about their application status via EmployWise™.

Recruitment Software that Gets Everyone Involved

EmployWise™ Recruitment management system keeps track of your hiring plan across different times, like quarterly, or monthly. It allows you to set the rules when a non-planned vacancy arises. Managers or team leaders can post requests for additional personnel. You will also be empowering your managers by involving in the hiring process, and helping them build their dream team.

Recruitment Software that Saves You Time and Cost

EmployWise™ Recruitment management system can send automatic emails about vacancies to recruitment agencies. It can also notify existing employees via email, and/or update the “Careers” page. This cuts your recruitment time, reduces cost of hiring, and builds your employer brand equity. Once the candidate is ready to apply, all he or she needs to do is send you the information through your website.

Recruitment Software that Engages and Empowers Your Managers

You shouldn’t have to wait days or hours to know when you need a resource. You can let your managers and team leaders inform you through EmployWise about which resource they need, including the details of the position. All this can be done through managers-self service portal.

HR can work with managers on a scheduled hiring basis, and have provisions in place in the system for emergency hiring. Depending on your policies, different managers can approve at different stages in the recruitment process. HR needs to act only when all candidates have been short listed, and approved for hire.

     Leave & Attendance

The Aberdeen survey conducted in 2012 shows that “firms enjoying best-in-class performance share several common characteristics, including automating leave and attendance processes, utilizing analytics and reporting tools to leverage real-time data to make better deployment decisions, empowering employees and managers to be self-sufficient through self-service. – Aberdeen Survey (Time and Attendance Strategies, Beyond Compliance and Payroll accuracy)

The EmployWise™ leave and attendance automation tool helps HR professionals manage talent effectively at the workplace. With this leave and attendance management system, HR does not have to spend time on manual updating of employees’ leave or attendance data. Employee queries on leave balance, leave adjustments, attendance regularization etc. can be answered quickly and accurately.  With the EmployWise™ leave and attendance tool, the mammoth task of accumulating and processing attendance data is fully automated and frees up a lot of management time.


Benefits to Employees
Benefits to HR
Benefits to the Leaders



  • Employees can mark in/mark out attendance and apply for leave in real time
  • Leave and attendance inventory can be viewed by employees anytime without intermediation by HR
  • Automated leave policies for employee self-service
  • Companies can maximize employee productivity to meet production demands and with the help of the automated system the employee can decide and plan leave to meet company productivity requirements
  • Employees can plan leave in real time to avoid leave overlapping absences of critical resources within a single team 
  • Automating leave and attendance, frees up important management time and efforts
  • You get improved payroll efficiency and accuracy
  • You can create reports quickly and efficiently
  • You can give approvals on the go via real time emails and SMS notifications
  • You can manage schedules and shifts management easily for more flexible working arrangements.
  • Helps control labor costs by reducing over payments which can be caused by transcription, interpretation or malpractice
  • Leave and Attendance reports and analytics are extremely useful to the management for making people-related decisions








timesheet help in recording the amount of a worker's time spent on each job. EmployWise™ Timesheet Module allows you the recording of your work with a simple push of a button. You can easily add tasks,projects and accounts that you are working on . Manage your projects and export your data to Microsoft Excel. Clear overviews and statistics will give you the best working experience.

Easy time-tracking

It is easy to use and allows fast entry, no matter where your staff are located. No staff training is required either.


Employees enter their time into an electronic timesheet, which can then be approved or rejected by supervisors or project managers. Billable time tracking can have separate approvals as well. 


Generate reports with ease from our comprehensive Reporting module. Provide your Managers with access to filtered reports relevant to their needs.


Timesheets provide a snapshot of the week, tells us how much time (actual and percentage) was spent on the various tasks; various project and the billable time spent on each project. Use this powerful Drill Down feature available on every screen to quickly report on the underlying data behind any figures displayed.




EmployWise™ Compensation and Benefits Management System is integrated with EmployWise™ Leave and Attendance module. This way, you’re generating accurate input data for your financial payroll software or third-party payroll processing vendor. Since information is collected from EmployWise™’s recruitment, leave and attendance, performance management and employee separation modules, you’ll already have the right data. According to your company policy, you can define and maintain your employee benefit entitlements.


Focused, Strategic HR, Not Processing

EmployWise™ Compensation and Benefits Management System prevents your HR staff from processing claims all the time. Reducing your payroll processing time and processing claims in one go enables your HR to focus on moving your business ahead, empowering employees, and rewarding performance super stars.

Manage Cost Centers Efficiently

EmployWise™ Compensation and Benefits Management System gives you reports at a glance so you can identify cost centers immediately. By knowing your cost centers, you can strategically plan your and manage your finances. Take informed decisions with accurate data that’s available 24/7.

Keep Your Employees Satisfied

Through the employee self-service portal, your employees are be able to file for reimbursements. They will also be able to access compensation policies, whenever they’re updated. Enhanced transparency lets employees understand what’s going on and keeps everyone in the loop. They can focus on what they do best instead of chasing and filing for claims.

     Travel & Expense

EmployWise™ Travel and Expense Module is an integrated travel management system and an employee expense management system in one application.Built around employee self-service, it provides an easy, automated process of requesting, approving travel as well as a very efficient system for employees to apply and get speedy reimbursement of business expenses claims, boosting employee satisfaction and better management of costs. Naturally, it also integrates with all other EmployWise™ modules creating a seamless employee life cycle management system.


Efficient employee travel management is a key productivity booster for organizations where there is significant and frequent employee travel especially as traveling employees are typically senior executives.

Similarly, travel and other business expense management is important not only for its cost dimension but also as a key element of employee satisfaction. Cumbersome paper-based business expense reimbursement and delayed payment of reimbursement claims can lead to severe employee dissatisfaction and a cause for attrition especially among field sales staff. 


Benefits to the Organization
Benefits to the Employees


  • Organize and monitor expense reports and identify cost centers
  • Eliminate fraud
  • Lower travel expenses by negotiating better deals
  • Control travel spend budgets
  • Improve analytic s and take informed decisions.








  • Speed-up the approval and payment process
  • Keep track of travel details with a self-service portal
  • Stay better informed of policies and reimbursement history
  • Track claims online
  • Get timely disbursements
  • Send travels requests and expense statements from anywhere in the world







The EmployWise™ Performance Management module creates a flexible, transparent and employee and manager self service enabled employee performance appraisal system. It enables mapping of role KRAs and KPIs as well as role competencies to ensure goal alignment and cascading goals.  As an automated, employee self service system, it improves performance through frequent reviews and feedback to the employee and gives time to managers to correct performance in time.


The EmployWise™ Performance Management module tightly couples with the EmployWise™ Learning and Development module to create a comprehensive employee capability development system.

Employee performance management through periodic employee appraisals is critical element of the overall talent development strategy of any organisation. After all people only treasure what you measure.

A good employee performance appraisal system needs to align individual goals with the overall organisation goals through a system of cascaded goal setting. Supporting these goals is a system of assessing and developing mapped role competencies.
Also importantly, the success of any appraisal system lies in its objectivity and timeliness which requires both confidentiality as well as transparency.

Collating individual employee ratings for elimination of the several biases, normalization of ratings and eventually translating performance ratings into bonuses, variable pay, increments and promotions is be a daunting task that takes over the lives of the HR team. It is well established that frequent reviews and feedback improve performance but this benefit often has to be compromised due to the sheer effort involved in each review cycle.


Benefits to the Organization
Benefits to HR
Benefits to Employees and Managers
  • Create, execute and analyze an automated, effortless and efficient performance appraisal process.
  • At-a-glance goal-setting to align individual goals to the organization's vision.







  • Flexibility to choose from KRA, competence or Balance Scorecard method based performance management systems.
  • Track deviations in performance at a macro level and plan course correction
  • Save HR time by executing a paperless appraisal process.






  • Ensures confidentiality of the appraisal process
  • File appraisal forms and get review results online
  • Keep track of career growth for better planning
  • Get easy access to KRAs to keep performance on track







The EmployWise™ Learning and Development module is a comprehensive learning management system. A training management software that enables HR to gather training needs, manage the training nomination, registration and feedback process.The EmployWise™ Learning and Development module complements the EmployWise™ Performance Management module to create a comprehensive employee capability development system.

An effective training management system is essential to talent development in any organisation. A good training management system is one that is able to develop employee capabilities to cover gaps between role competency requirements and individual capabilities as well as develop new employee skills required for changing business needs.

The key to optimizing training spends is an alignment between training and skills needs and gaps. Feedback on the impact of training plays a key role in fine tuning training programs over time. HR should be spending time in this alignment and fine tuning of training programs not spending it on chasing participants, managing registrations and constantly following up for feedback.


The EmployWise™ Employee Separation module, the entire separation process happens smoothly without the separating employee feeling harassed. Smooth transitions and return of company property is ensured. Valuable insights about the organisation from departing employee are received through exit interviews that help the organisation reduce future attrition.

Employee exists are natural part of the employee life cycle. Whether caused by voluntary resignation, retirement or company induced termination, employee separations need to be efficiently managed by HR.

Employee separation needs to be handled with sensitivity, discretion and speed so that exits can happen without burning bridges with the employee. After all your alumni are the most effective brand ambassadors for the company's employer brand equity.

Exiting employees, present an opportunity to glean a wealth of valuable feedback and insights on the organisation strengths and weaknesses as an employer and employee engagement levels.

Not all separations are the same. Some are more "regrettable" than the others. Knowing this is vital to understand when is it worthwhile to go an extra mile in trying to retain a separating employee.


Benefits to Employees
Benefits to HR
Benefits to the Leaders
  • Manage leave against notice period.
  • Get timely clearances of dues.
  • Get access to the alumni community for business and social networking.


  • Set policies for employee separation and notice periods.
  • Set policies for termination due to unauthorized absence.
  • Create a smooth process for correction of employee data, especially for payroll.
  • Manage succession planning.
  • Create an alumni community







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Contact Us

  • +1-800-635-6403 (Toll Free)


  • EmployWise Inc.

         340 S. Lemon Ave, #1195

         Walnut, CA 91789, USA.

    India Office

         Global Groupware Solution Limited

  •      828, Udyog Vihar, Phase V,

         Gurgaon - 122016, Haryana, INDIA.