Release Announcements-EmployWise

Release Announcements

EmployWise Release, Monday 23 January, 2017

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2 New feature added.

Payroll

1. Form 12BB in Tax declaration

This is a statutory requirement. As per this requirement employee needs to submit all his/her declarations in a fixed format.

What has been done?
1. Go to Tax Declaration
2. Look for ""Form 12BB"" Tab
3. You will get an option for downloading ""Form 12 BB"". This form (pdf output) will act as a single entity that employee can use to declare his/her investments and and tax deductions under HRA, LTA, Section 80C, Section 6A.
4. You will also find an option of uploading ""Signed Copy of Form 12BB"" from employee.
5. Employee can further download this copy for reference.

2. PF Electronic Challan Cum Return Version II

This is a statutory change by PF department.
PF ECR format has been changed which is used to uploaded at PF website.

What are the changes?
PF ECR has been divided in 2 types.
1. ECR for Regular Salary
2. ECR for Arrear Salary

Total fields has been reduced compare to previous ECR format.

From where you can access these new reports?
1. Login with HR access.
2. Compensation > Download PF ECR > ECR Regular or ECR Arrear option will appear.
3. Click on any one and Select Employer along with period.
4. Download Challan.

EmployWise Release, Monday 16 January, 2017

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3 New feature added.

Compensation & Benefits

1. Gratuity pay head in employee compensation

Objective: 

EmployWise has introduced Gratuity pay head which can be defined in Employee Compensation.

What has been done?

This head can be used for adding Gratuity in Employee Compensation.
Definition of Gratuity pay head
1. It is annual pay head.
2. Pay Head type is Provisioning type.
3. Calculation of this head will be done as 15/26 of Monthly Basic.

Payroll

1. Tax Declaration - Automatic daily notification when Verifier marks as "Returned" any line item tax declaration

When the verification process gets start by verifier and if he/she marks any line item as "Returned" then an email will be sent to employee at the end of the day which will allow employee to make the correction and submit proofs again.

2. Tax Declaration - Different values to be shown when any line item gets verified or returned.

Case 1: When verifier verifies any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Verified Values

Case 2: When verifier returns any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Returned Values (This can be same as Proof Submitted Values if verifier doesn't make any changes which marking return).

EmployWise Release, Monday 09 January, 2017

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4 New feature added.

Payroll

1. Tax declaration - Each Declared line item will be having a Status now.

Objective: 

Purpose of this requirement is to allow user to understand what is the status of each line item which has been submitted by employee.

What has been done?

All the line items which has been declared by employee will be having below status.
1. Declared - Employee has declared this line item.
2. Verification Pending - Employee has submitted proofs and this needs to be verified by verifier.
3. Returned - Verifier has Returned this line item to employee and employee needs to re submit proofs.
4. Verified - Verifier has marked Verified this line item.

2. VPF handing in backdated compensation changes

As per the definition, Employee can't opt for VPF from previous months hence VPF changes are not allowed in EmployWise from previous month.

Whenever such change happens by mistake then System will automatically handle such cases and there will be no mistake in employee compensation because of this change.

Travel & Expense

1. Grade Level Approval Workflow for Expense Approval

Purpose:

We have observed that client wanted to define approval workflow based on Grade & Grade Levels.
Expense Approval Workflow enhancement by adding feature of defining workflows as per Grade Level.

 

Separation

1. Trigger Clearances differently based on Line Item

Purpose:

HR wanted to trigger clearances at different time for each clearance item. Hence we have introduced a feature which allows HR to select below options while defining clearance Triggering logic. This will allow clearance owner to give sufficient time to complete the task on time and notification will also go accordingly.

Clearance should be triggered:
Immediately on resignation acceptance
Immediately on separation
X days after resignation recommendation, or separation date, whichever is earlier
X days after resignation acceptance, or separation date, whichever is earlier
X days after separation date
X days before separation date

This covers all the scenarios in which HR would like to trigger clearances for employees.

EmployWise Release, Monday 02 January, 2017

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5 New feature added.

Payroll

1. WebService for Mark Paid for any Approved Travel Advance

Objective: 

This API was required to integrate client's system with EmployWise for exchanging the data.

API has been made available which allows client to mark payments as paid and share the status via API with EmployWise. This API is very helpful in cases where seamless integration is expected between client system and EmployWise.

Compensation & Benefits

1. Enhancements in Joining & Resignation Report

Below columns has been added in above mentioned report (Report was already developed before) for getting more relevant information.

1. Supervisor Name

2. Date of Joining

3. Date of Resignation

4. Date of Separation

 

2. Variance Analysis Report

Purpose of Report:

The purpose of report is to calculate variance analysis of employee movement, Variance analysis of employee joining / resigning and variance analysis of expense.

How to get the report?
1) Login with access of Payroll Manager / HR.
2) Navigate from Header Menu > Compensation > Reports > Variance Analysis Report
3) Select Range 1 (Year, Start Month, End Month)
4) Select Range 2 (Year, Start Month, End Month)
5) Select Company
6) Click on Generate Report

 

Employee Information Portal

1. Additional tags from Compensation Module is available for using in letters.

Purpose:

In EmployWise, HR was not able to define CTC Structure in customized way. Hence we have introduce Pay heads tags which allows HR to customize in a way, HR wants.

What has been done?

While defining template for Letter Generation in front end or settings, HR can choose tags of Compensation as well.

Mostly this will be used when HR wants to show some values from employee compensation.

 

2. Employee history architecture changes

We have made significant changes in employee history storage.

Changes:
Addition of previous value along with effective from and effective to date.
This change will help Employwise in improving performance of various reports and issues at many places where system was taking huge time to do calculation will be resolved.

EmployWise Release, Monday 26 December, 2016

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2 New feature added.

Payroll

1. Labour Welfare Fund

Objective: 

Objective of this requirement is to enable employers to define LWF Pay head & deduct LWF amount in payroll as per Govt. law applicable for different states.

 

What has been done?

Phase 1: Settings for defining LWF in Employee Compensation through front end, upload & using web service. [Already made live in previous release]

Phase 2: Payroll computation & processing of LWF in payroll.

Phase 3: LWF statutory Employer for defining applicable location for different states as per government law including statutory agents.

 

Travel & Expense

1. Second Level Approval Settings in case of advance required in Travel Request

Purpose: 

In case of advance required then one extra level approval in required in some organizations. Hence we have introduced one feature which allows you to define second level approval in case of Advance is requested.

How to configure this change in Employwise?

1. Login with Administrator & Go to Settings
2. Travel & Expense > Travel Requests > Workflows > Add / Edit existing workflow
3. While defining second level approver, you will see additional options as mentioned below under "Only for requests with deviations"
A) For All Request
B) Only for requests with deviations
C) Only for requests with advance requested
D) Only for requests with deviations/advance requested
4. Define settings as per your requirement & it's done.

 

EmployWise Release, Monday 19 December, 2016

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1 New feature added.

Payroll

1. Labour Welfare Fund

Objective: 

Objective of this requirement is to enable employers to define LWF Pay head & deduct LWF amount in payroll as per Govt. law applicable for different states.

 

What has been done?

Phase 1: Settings for defining LWF in Employee Compensation through front end, upload & using web service.

Phase 2 & 3 will be released in upcoming builds.