HR Rights-EmployWise

HR Rights

Step 1:On the top left of the home screen switch to HR User option from drop down

HR User can perform following actions under Attendance tab:

How can i view Out-on-Work Requests of all the employees in the organization?

How can i view Past Attendance Requests of all the employees in the organization?

How do i check shift mapped to employees in EmployWise?

How do i view attendance register of employees in the organization?

How do i create new shift of employees?

How do i view & edit shifts created in EmployWise?

How do i create shift patterns for shifts in EmployWise?

How do i view & edit shift patterns created in EmployWise?

How do i create rosters in EmployWise?

How do i revoke leave deduction of employees late at work?

How do i upload attendance of multiple employees?

All Out-on-Work Requests

To view all the Out-on-Work requests follow the steps below:

1. Under attendance tab click "All Out-on-Work Requests"

 

2. All the Out-on-Work requests applied by the employees will be displayed.

 

All Past Attendance Requests

To view all the Past Attendance requests follow the steps below:

1. Under attendance tab click "All Past Attendance Requests"

2. All the Past Attendance requests applied by all the employees will be displayed.

 

View Employee Roster

HR User can check current Roster mapped to employees using steps below:

1. Under attendance tab click "View Employee Roster"

2. There may be 3 possible cases:

2.1 If you want to search roster of single employee,

  • Enter employee code or employee name in provided field
  • Select date range for which roster you are looking for
  • Click Submit

Roster for given employee for defined period will be displayed

2.2 If you want to search roster of multiple employees at a time,

  • Put filters on required fields like location, grades, functions etc
  • Select date range for which roster you are looking for
  • Click Submit

Roster for given employee for defined period will be displayed

2.3 If you want to search roster of all the employees in the organization at a time,

  • Do not put any filters
  • Select date range for which roster you are looking for
  • Click Submit

Roster of all the employees will be displayed

View Attendance Register

HR User can also check the Attendance register for particular month for all the employee at a time.

It displays date wise data for both 1st & 2nd half whether the employee is present,absent or on leave

Follow the steps below:

1. Under attendance tab click "View Attendance Register"

2. Select Month & Year and click on Go

Manage Shifts

Managing shifts include create, view & edit shifts in the system. To do any of the 3 actions:

Under attendance tab click "Manage Shifts"

Creating Shifts

HR User can create new shift in the system using steps below:

1. Once you click Manage shifts, click on Create

2. Below page will be displayed. Fill in all the details as described below:

2.1 First you need to fill all the shift details as follows and click Next

Items in below screenshot are defined in Table 1 after the screenshot

                                                                              Table 1

2.2 Once you click Next button below page will be displayed to define the Attendance Rule

There may be two cases:

1. If you do not want to set any attendance rule which means that no employee will be marked absent inspite of working for any no of hours then click "Save changes" without selecting any option

2. To set an attendance rule click add rule below page will be displayed.

First set the applicability and when you scroll down choose "Mark Absent based on hours Worked"

Define no of hours to mark full day & half day absent and click Save then click Save Changes

New shift will be created in the system.

View & Edit Shifts

HR User can view or edit shifts already created in the system using steps below:

1. Once you click Manage shifts, all the created shifts will be displayed.

2. Click on the shift you want to view or edit

3. All its details will be displayed. Make the changes if required and click Next and then Save Changes

Manage Shift Patterns

Managing shift patterns include create, view & edit shift patterns in the system. To do any of the 3 actions:

Under attendance tab click "Manage Shift Patterns"

Creating Shift Patterns

HR User can create new shift pattern in the system using steps below:

1. Once you click Manage shift patterns, click on Create

2. Below page will be displayed. Fill in all the details as described below:

View & Edit Shift Patterns

HR User can view or edit shift patterns already created in the system using steps below:

1. Once you click Manage shift patterns, all the created shift patterns will be displayed.

2. Click on the shift pattern you want to view or edit

3. All its details will be displayed. Make the changes if required and click Save

Manage Rosters

Hr User can map employee roster using steps below:

Under attendance tab click "Manage Rosters"

There may be 3 possible cases:

1. If you want to map roster of single employee

  • Enter employee code or employee name in provided field
  • Click Submit
  • All the employee details will be displayed
  • Select the date range for which rostering is to be done and select shift pattern to be mapped
  • Click "Submit & Exit"

2. If you want to map roster of multiple employees at a time

  • Put filters on required fields like location, grades, functions etc

  • Click Submit
  • All the employee details will be displayed
  • Select the date range for which rostering is to be done and select shift pattern to be mapped
  • Click Submit & Exit

3. If you want to map roster of all the employees in the organization

  • Do not put any filters
  • Click Submit
  • All the employee details will be displayed
  • Select the date range for which rostering is to be done and select shift pattern to be mapped
  • Click "Submit & Exit"
Manage Late to Work Leaves

HR User can revoke late coming deduction of employees when required using steps below:

1. Under Attendance tab click "Manage Late to work Leaves"

2. Select period for which you want to revoke late penalties like Today, Yesterday, This week, or you can enter date range for which penalties are to be revoked.

3. Select the employees from provided list and click "Revoke All"

Upload Attendance

HR User can upload attendance of multiple employees using steps below:

1. Under Attendance tab click "Upload Attendance"

 2. Below page will be displayed. click Start Record Set Up

Below page will be displayed, download the template and click Next

 Fill in all the attendance details in downloaded template and upload it using below screenshot

 

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         Walnut, CA 91789, USA.

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  •      Global Groupware Solution Limited

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