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5 New features added.

Performance Management System

1. Notification to appraiser after ratings are approved by reviewer

Once the ratings are approved and submitted by the reviewer and it goes to HR hold state, an email notification will be sent to appraiser notifying about the rating approval done by the reviewer.

 

Payroll & Taxation

1. Full and Final Report Enhancements

As per client's feedback below changes has been introduced in F&F Advice.
1. FY begins logic has been shifted from "Separation FY" to "F&F FY".
2. F&F Processing date has been introduced.
3. UX improvements
4. Blank rows has been removed.
5. Company Name & Address has been introduced.
6. YTD columns has been removed.

 

2. Managerial Remuneration / KMP Report Changes

Post releasing this report we have found some feedback on different columns calculation and below changes has been made in report.

1. Medical Allowance and LTA (including arrears) shouldn't be part of pay heads in KMP report
Since the details of Medical and LTA/LTC group are already captured separately in KMP report, separate pay heads of Medical Allowance and LTA should not be included again in the report.

2. Adjustment heads (LTA, Ex Gratia and Medical) will be migrated under relevant head for right calculation.

 

3. Addition of new location inf LWF State

We have added new state Calicut (Kerala) in lwf employers (statutory form)
LWF rule for this location is different from Kerala State hence employees whose work location is Calicut & that location has been mapped in Statutory employers then LWF deduction will be done based on this now onwards.

 

Compensation & Benefits

1. Description field to be added in Comp Plan for each payhead

Purpose:
Whenever we open payhead for employee selection like in Flexi then employee must understand the meaning of that payhead for him/her.
By adding this, it is easy to show description with payhead for better understanding of payhead and employee can choose amounts accordingly for example while submitting Flexi.

3 New features added.

Employee Separation

1. HR will be having an option of "Reconsider" for any separation request.

Purpose:

HR might have a discussion with employee and retain him/her. Hence reconsider option has been provided for HR which can be configured from backend.

How to use this feature?

1. Login as administrator.
2. Go to Settings > Separation > Request > Workflow
3. Add New Workflow / Edit Existing Workflow
4. You can see an option "HR can reconsider request after acceptance".
5. Once this option is selected, HR can reconsider any separation accepted request to employee.

Compensation & Benefits

1. PF Report enhancements.

After proposing changes in PF ECR Report we have added below new columns in existing PF Report.
1. UAN
2. Gross Wages

How to get this Report?

1. Login as HR.
2. Go to Compensation > Reports > PF Report
3. Select Company Name, Employer Name, Payroll Month & Get the report.

 

Travel & Expense

1. Architecture level changes in Advances against any travel request

We have introduced more depth line items details for each travel request with advances and same has been updated in APIS as well.
This will help employer to understand that which advance has been knocked off against any claim raised by employee. This is very much required in matching details with client financial system.

3 New feature added.

Compensation & Benefits

1. Gratuity pay head in employee compensation

Objective: 

EmployWise has introduced Gratuity pay head which can be defined in Employee Compensation.

What has been done?

This head can be used for adding Gratuity in Employee Compensation.
Definition of Gratuity pay head
1. It is annual pay head.
2. Pay Head type is Provisioning type.
3. Calculation of this head will be done as 15/26 of Monthly Basic.

Payroll

1. Tax Declaration - Automatic daily notification when Verifier marks as "Returned" any line item tax declaration

When the verification process gets start by verifier and if he/she marks any line item as "Returned" then an email will be sent to employee at the end of the day which will allow employee to make the correction and submit proofs again.

2. Tax Declaration - Different values to be shown when any line item gets verified or returned.

Case 1: When verifier verifies any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Verified Values

Case 2: When verifier returns any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Returned Values (This can be same as Proof Submitted Values if verifier doesn't make any changes which marking return).

4 New features added.

Payroll & Taxation

1. HR access rights for "View Tax Computation Sheet" for any other employee.

Purpose of this feature:
It was very much required when an employee who is not able to access online system then HR can access "Tax Computation Sheet" of any employee and can share with them as per request.

How to use this feature?

1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Tax Computation
6. Click on "View Other Employee's Computation"
7. HR would be able to search employee and can view / download tax computation sheet.

2. HR access rights for "View Form 16" for any other employee.

Purpose of this feature:
It was very much required when an employee who is not able to access online system then HR can access "Form 16" of any employee and can share with them as per request.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Form 16
6. Click on "View Other Employee's Form 16"
7. HR would be able to search employee and can view / download Form 16.

3. Voluntary Provident Fund Self Service option for employees.

Objective:
1. Employee can Opt-in for VPF.
2. Employee can change contribution % of VPF.
3. Employee can Opt-out for VPF.

How to use this feature?
1. Login to your account.
2. Go to Compensation > My Compensation > Voluntary Deduction
3. You will be able to see option of Opt-in or Opt-out & Edit.

Note:
1. After taking any action, changes will be applicable from current month if action has been taking before current month payroll else changes will be applicable from next month onwards.
2. Making changes in VPF can't be made for previous months.

Compensation & Benefits

1. Employee Joining / Separation Report

Objective:
The intent of report is to give employee's Joining / Separation data record in selected date range.

This report will contain records as per filters selected by HR.

From where HR can get this report?
1. Login as HR.
2. Go to > Compensation > Reports > Payroll Data
3. Select as per requirement & export the data.

 

3 New features added

Compensation & Benefits

1. Employee Transfer Report

Objective:

The intent of report is to give employee's transfer data record in selected date range.

This report contains below transfer records.
1. Company Transfer
2. Location Transfer
3. Function Transfer

From where HR can get this report?

1. Login as HR.
2. Go to > Compensation > Reports > Transfer Report

Payroll & Taxation

1. HR access rights for "Bulk Download Payslips"

As per discussion with lots of clients, it was very much required that HR need some permission for downloading payslip for employees in case when employee is not able to see slips using online portal or not able to access emails. When employee becomes alumni etc.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > My Payslip
6. Click on "View Other Employee Payslip"
7. HR would be able to see individual payslip & download bulk payslip as per selection.

2. HR access rights for "Update Tax Declarations" on behalf of employee.

As per discussion with lots of clients, it was very much required that HR need some permission for defining tax declarations on behalf of employee when employee is not able to update declaration. Mostly because of this employee has to face lots of TDS deduction which they don't want to face. Hence we have introduced a feature where HR can update Tax Declarations on behalf of employee.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can edit payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Tax Declaration
6. Click on "View Other Employee's Declaration"
7. HR would be able to search employee by name or code & would be able to update tax declarations.

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