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Monday, Aug 14, 2017 | 5 New Features Added.

Module: Payroll & Taxation

1. Provisioning and KMP Managerial Report Update

Provisioning Report - Purpose & Report accessibility, Please refer below link (Point 2).
http://www.employwise.com/employwise-release-monday-31-october-2016

KMP / Managerial Report - Purpose & Report accessibility, Please refer below link (Point 2).
http://www.employwise.com/employwise-release-monday-27-february-2017

What has changed:

Let's understand this change by an example:
An employee joins on 25th Mar 2016 and payroll of Mar 2016 has already run on 23-Mar-2016.
Now at the end of March when provisioning report data will be calculated, this employee data will not be reflected.

Now, whenever this arrear amount of Mar-2016 will be paid in the next FY, at that time the system will add this amount to opening balance as well. This way the system will match all the amount of an employee.

Similar records have been updated in KMP / Managerial Report too.

 

2. "Declaration documents" view option has been added in HR View Rights

Purpose:

This new capability allows the HR to download and view the attached proofs of tax declaration by any employee.

HR Access Rights Change - Purpose & how to make changes, Please refer below link (Point 2).
http://www.employwise.com/employwise-release-monday-28-november-2016

 

Module: Compensation & Benefits

3. Update in Cut off date logic of Medical Insurance & Flexi Submission

Purpose:

We have updated the logic of cut off date based on some generic requirement. Please consider below cases: 

1. Employee joins organization in mid year
Cut off date will be decided based on DOJ + x days.

2. Employee compensation updated in new FY
Cut off date will be decided based on the date on which new compensation has been defined + x days.

 

Module: Leave & Attendance

4. Encashable leave balance count in "Leave Balance" screen

Purpose:

Recently we have introduced a new feature of showing lapsing leaves count at the end of leave year. There are some cases where company auto encashes such leaves at the end of leave year. Hence we have started showing such auto encash leave balance count.

How to access:

1. Login in EmployWise.
2. Go to Leave > Leave Balances
3. Look at the column "Balance will lapse at year-end".
4. An employee would be able to see the count of encashable leaves.

Please note that this will only be visible if the HR has set lapsing leaves setting as "Auto Encash".

 

Module: Employee Separation

5. Changes related to Notice Period Waiver Approval

What has changed:

Below changes have been introduced in EmployWise.

1. HR will get "Notification" & "Need to Act" action when manager approves "Waiver" for any separation request of an employee.
2. HR can take action on "Approve / Reject Waiver" just after receiving the above notification till F&F process gets started.
3. Full and Final Process will make sure that HR has taken action on such requests otherwise the F&F process will not start.

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Monday, Jul 03, 2017 | 3 New Features Added.

Module: Travel & Expense

1. EmployWise is GST ready!

Purpose:
As per government mandate, we have introduced GST option in all type of expense claims. This feature will be enabled only for those clients who wish to capture GST details.

Overview:
Now onward whenever any employee creates any claim of dated starting from 1-July-2017 then the system will ask for GST details.
The system will ask below additional fields:
1. GSTIN Number
2. CGST - Rate & Amount
3. SGST/UTGST - Rate & Amount
4. IGST - Rate & Amount

How To Steps:
1. Login as employee who has some expenses of Jul-2017 Month.
2. Go to Expense > Create any claim
3. Select Date of July Month.
4. Employee would be able to see that system is asking for providing GST details.

 GST Sample in Expense

 

Module: Compensation & Benefits

2. Compensation upload process optimization and Perquisites file upload support

Purpose:
EmployWise allows HR to update compensation of employees in bulk. We have made changes in uploading compensation process which will make HR life easy.

Overview:
We have done below mentioned changes in the system:
   1. Optimization of Compensation uploading process. Now the system will support 400% more records compare to the previous process.
   2. Handling of different cases so that no human error impacts this process.
   3. Showing proper error message which will help HR in rectifying the problem.
   4. Perquisites upload process has been initiated which will allow HR to upload Perk records (Company Car) as well while uploading compensation. Going forward we will be adding more perks as well.

How To Steps:
   1. Login as administrator.
   2. Go to Compensation > Compensation Upload
   3. You would be able to see the new screens and uploading compensation has been made stepwise for better understanding.

 

Module: Payroll & Taxation

3. Additional filter of F&F added in payroll API

Purpose:
It is required frequently to find out only F&F records which have been processed in a monthly payroll.

Overview:
We have introduced a filter of finding only F&F records.
Flag name: fnf
Values can be 0 or 1
1 - it will fetch all fnf records
0 - it will fetch all records

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5 New features added.

Performance Management System

1. Notification to appraiser after ratings are approved by reviewer

Once the ratings are approved and submitted by the reviewer and it goes to HR hold state, an email notification will be sent to appraiser notifying about the rating approval done by the reviewer.

 

Payroll & Taxation

1. Full and Final Report Enhancements

As per client's feedback below changes has been introduced in F&F Advice.
1. FY begins logic has been shifted from "Separation FY" to "F&F FY".
2. F&F Processing date has been introduced.
3. UX improvements
4. Blank rows has been removed.
5. Company Name & Address has been introduced.
6. YTD columns has been removed.

 

2. Managerial Remuneration / KMP Report Changes

Post releasing this report we have found some feedback on different columns calculation and below changes has been made in report.

1. Medical Allowance and LTA (including arrears) shouldn't be part of pay heads in KMP report
Since the details of Medical and LTA/LTC group are already captured separately in KMP report, separate pay heads of Medical Allowance and LTA should not be included again in the report.

2. Adjustment heads (LTA, Ex Gratia and Medical) will be migrated under relevant head for right calculation.

 

3. Addition of new location inf LWF State

We have added new state Calicut (Kerala) in lwf employers (statutory form)
LWF rule for this location is different from Kerala State hence employees whose work location is Calicut & that location has been mapped in Statutory employers then LWF deduction will be done based on this now onwards.

 

Compensation & Benefits

1. Description field to be added in Comp Plan for each payhead

Purpose:
Whenever we open payhead for employee selection like in Flexi then employee must understand the meaning of that payhead for him/her.
By adding this, it is easy to show description with payhead for better understanding of payhead and employee can choose amounts accordingly for example while submitting Flexi.

3 New features added.

Employee Separation

1. HR will be having an option of "Reconsider" for any separation request.

Purpose:

HR might have a discussion with employee and retain him/her. Hence reconsider option has been provided for HR which can be configured from backend.

How to use this feature?

1. Login as administrator.
2. Go to Settings > Separation > Request > Workflow
3. Add New Workflow / Edit Existing Workflow
4. You can see an option "HR can reconsider request after acceptance".
5. Once this option is selected, HR can reconsider any separation accepted request to employee.

Compensation & Benefits

1. PF Report enhancements.

After proposing changes in PF ECR Report we have added below new columns in existing PF Report.
1. UAN
2. Gross Wages

How to get this Report?

1. Login as HR.
2. Go to Compensation > Reports > PF Report
3. Select Company Name, Employer Name, Payroll Month & Get the report.

 

Travel & Expense

1. Architecture level changes in Advances against any travel request

We have introduced more depth line items details for each travel request with advances and same has been updated in APIS as well.
This will help employer to understand that which advance has been knocked off against any claim raised by employee. This is very much required in matching details with client financial system.

3 New feature added.

Compensation & Benefits

1. Gratuity pay head in employee compensation

Objective: 

EmployWise has introduced Gratuity pay head which can be defined in Employee Compensation.

What has been done?

This head can be used for adding Gratuity in Employee Compensation.
Definition of Gratuity pay head
1. It is annual pay head.
2. Pay Head type is Provisioning type.
3. Calculation of this head will be done as 15/26 of Monthly Basic.

Payroll

1. Tax Declaration - Automatic daily notification when Verifier marks as "Returned" any line item tax declaration

When the verification process gets start by verifier and if he/she marks any line item as "Returned" then an email will be sent to employee at the end of the day which will allow employee to make the correction and submit proofs again.

2. Tax Declaration - Different values to be shown when any line item gets verified or returned.

Case 1: When verifier verifies any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Verified Values

Case 2: When verifier returns any line item.
Employee and verifier can see two values of line item. A) Proof Submitted Values B) Returned Values (This can be same as Proof Submitted Values if verifier doesn't make any changes which marking return).

4 New features added.

Payroll & Taxation

1. HR access rights for "View Tax Computation Sheet" for any other employee.

Purpose of this feature:
It was very much required when an employee who is not able to access online system then HR can access "Tax Computation Sheet" of any employee and can share with them as per request.

How to use this feature?

1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Tax Computation
6. Click on "View Other Employee's Computation"
7. HR would be able to search employee and can view / download tax computation sheet.

2. HR access rights for "View Form 16" for any other employee.

Purpose of this feature:
It was very much required when an employee who is not able to access online system then HR can access "Form 16" of any employee and can share with them as per request.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Form 16
6. Click on "View Other Employee's Form 16"
7. HR would be able to search employee and can view / download Form 16.

3. Voluntary Provident Fund Self Service option for employees.

Objective:
1. Employee can Opt-in for VPF.
2. Employee can change contribution % of VPF.
3. Employee can Opt-out for VPF.

How to use this feature?
1. Login to your account.
2. Go to Compensation > My Compensation > Voluntary Deduction
3. You will be able to see option of Opt-in or Opt-out & Edit.

Note:
1. After taking any action, changes will be applicable from current month if action has been taking before current month payroll else changes will be applicable from next month onwards.
2. Making changes in VPF can't be made for previous months.

Compensation & Benefits

1. Employee Joining / Separation Report

Objective:
The intent of report is to give employee's Joining / Separation data record in selected date range.

This report will contain records as per filters selected by HR.

From where HR can get this report?
1. Login as HR.
2. Go to > Compensation > Reports > Payroll Data
3. Select as per requirement & export the data.

 

3 New features added

Compensation & Benefits

1. Employee Transfer Report

Objective:

The intent of report is to give employee's transfer data record in selected date range.

This report contains below transfer records.
1. Company Transfer
2. Location Transfer
3. Function Transfer

From where HR can get this report?

1. Login as HR.
2. Go to > Compensation > Reports > Transfer Report

Payroll & Taxation

1. HR access rights for "Bulk Download Payslips"

As per discussion with lots of clients, it was very much required that HR need some permission for downloading payslip for employees in case when employee is not able to see slips using online portal or not able to access emails. When employee becomes alumni etc.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can view payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > My Payslip
6. Click on "View Other Employee Payslip"
7. HR would be able to see individual payslip & download bulk payslip as per selection.

2. HR access rights for "Update Tax Declarations" on behalf of employee.

As per discussion with lots of clients, it was very much required that HR need some permission for defining tax declarations on behalf of employee when employee is not able to update declaration. Mostly because of this employee has to face lots of TDS deduction which they don't want to face. Hence we have introduced a feature where HR can update Tax Declarations on behalf of employee.

How to use this feature?
1. Login as Administrator.
2. Go to Settings > User Permissions > HR Users > Select any HR
3. Under payroll module give access of "can edit payroll data".
4. Now login as HR (with access rights).
5. Go to Compensation > Tax Declaration
6. Click on "View Other Employee's Declaration"
7. HR would be able to search employee by name or code & would be able to update tax declarations.

2 New features added.

Employee Separation

1. HR will be having an option of "Reconsider" for any separation request.

Purpose:

HR might have a discussion with employee and retain him/her. Hence reconsider option has been provided for HR which can be configured from backend.

How to use this feature?

1. Login as administrator.
2. Go to Settings > Separation > Request > Workflow
3. Add New Workflow / Edit Existing Workflow
4. You can see an option "HR can reconsider request after acceptance".
5. Once this option is selected, HR can reconsider any separation accepted request to employee.

Compensation & Benefits

1. PF Report enhancements.

After proposing changes in PF ECR Report we have added below new columns in existing PF Report.
1. UAN
2. Gross Wages

How to get this Report?

1. Login as HR.
2. Go to Compensation > Reports > PF Report
3. Select Company Name, Employer Name, Payroll Month & Get the report.

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