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Welcome to EmployWise!!!

Now that your signup for free trial is complete, you are required to do some basic setups for your organization, after which you shall be able to smoothly use the various modules like Employee Information Portal, Leave & Attendance, Travel & Attendance, Performance, Employee Acquisition, Learning & Development and Compensation & Benefits.

Please follow the steps below by going to the Settings page and implement EmployWise for yourself and by yourself.

Step 1:
Add your Company

To add your company name, company logo, currency used by you, etc. please follow the below steps:

  • - Click “Settings” on top right hand corner of your screen
    • - Expand Organization Structure and click “Companies”

        Organization Structures > Companies

    • Click “Add Companies” and enter the required fields like company name, company logo, currency, etc


      • - Click “Save”
      • Step 2:
        • Add your Business Units

Does your organization have Business Units?

  • - If YES : click on Business Units under “Settings” section 

      Organization Structures > Business Units

  • Click “Save”
    • - If NO : Don’t worry! Employwise maintains a default Business Unit named ‘NA’ which can be used in carrying out processes where Business Unit is mandatory such as adding a new employee.

         For now you may just skip this step and go to step 3.

  • Step 3:
Add your Functions

Organizations may have various functions and their sub-functions. This section helps you in defining them for your organization.

For an organization having: 

       Function - Human Resources

       Sub Functions - Talent Acquisition, and Employee Engagement

To add Function Types for your organization please follow the below steps:

Click on Functions under “Settings” section to create a Function Type

  Organization Structures > Functions > Manage Function Types

Click on "Manage Function Types" and then "Add Function Type". A new window opens (refer screen shot). Enter the name and a description about the same.

- Select the "Parent Function Type" from the drop-down, for example in order to create hierarchy as per fig 1, select "Function" as Parent Function Type for a Sub Function.

- A new Function Type gets created with the same name.

To add functions for your company please follow the below steps:

Click on Functions under “Settings” section to create a Function Type

  Organization Structures > Functions > Add Function

Enter the Function name, code and Function Head; you can also add a description. Categorize this function into a function type (Function or Sub Function as per the example in Fig 1)

- Click on "Save"

Step 4:
Add your Locations/Work Locations

This section will help you define geographical locations of your organization. EmployWise allows you to categorize your geographical locations into different location types. Location types can be created in hierarchy as shown in the Fig 1 below.

To create location type hierarchy for your company, please follow the below steps: 

-  Click on Locations under “Settings” section to create a Location Type

  Organization Structures > Locations > Manage Location Types

- Click on "Manage Location Types" and then "Add Location Type". A new window opens (refer to screen shot). Enter the name and a description about the same.

- Enter its name and select the parent location type from the drop-down. For e.g. in order to create hierarchy as per Fig 1 select "corporate" as Parent location type for "Regional" and "Regional" as Parent location type for "Plant".

To add locations / Work Locations for your company please follow the below steps:

- Once the Location Types are created, you can add your company's geographical locations. In case some of your employees are working on a different location due to onsite project or any other reason, they can be mapped onto Work Locations. EmployWise allows you to create different work locations in order to handle these cases.

- Click on "Add Location"

- Enter the location details as shown in the screenshot above. You can also make this a Work Location by checking the check box.

- Click on "Save" and a new location is created.

- In case the Work Locations are different from the locations created above, you can create them by clicking on Work Locations in Organization Structures.

  Organization Structures > Work Locations

Step 5:
Add Employee Types
This section allows you to create different Employee Types

- Click Organization structures in Settings section and select "Employee Types"

  Organization Structures > Employee Types

- Click "Add Employee Type“,Enter the Employee type Name, Code and some description.


- Click on "Save" 

Step 6:
Add Grades and levels

Do you have Defined Grades and levels in your Organization?

If Yes:

- Click Organization structures in Settings section and select "Grades and Levels"

     Organization Structures > Grades and Levels

- Click on “Add Grade”. Enter the Name and Code of Grade and Level, you can add multiple Levels within a grade by clicking on “Add grade level” as shown in the screen shot.


- Click on Save

If No

Dont Worry, EmployWise maintains a Default Grade "NA", which can be used in carrying out process where adding a Grade in mandatory.

For now skip to Step 7

Step 7:
Add Role Group/Roles

This section helps you in adding Different Role of your Organization into EmployWise.

Before Adding Roles you should create Role Groups under which similar Roles can be mapped

For adding Role Groups:

- Click Organization Structures in Settings section and Select "Roles"

    Organization Structures > Roles

Click “Manage Role Group” and then on “Add Role group”. Enter the Role group Name and code and Click "Save"

After Creating Role Groups add Organization Roles by:

- Clicking “Add Organization role” and Entering the Required fields.

Field Description
Reports to Role Dropdown to select the reporting Role
Role Profile, Qualifications, Skills, Experience and Others Text Fields
Hiring Time in Days Text field for defining the total time for Hiring for this Role


- Role specific rights can be assigned by checking the check box in front of each option at the end of the form- You can attach a Detailed Job Description by Uploading a Doc or PDF file

- Click "Save"


By Completing these above 8 Steps you are done with the basic configuration of EmployWise. You can now invite your Employees to join; by Adding them into EmployWise.

You can do this by:

-Switching to HR User option from drop down at the top left corner of your screen


-Click on "Add Employee" in People Menu

- Enter Employee Details and Click "Save"



Travel Requests

This section helps you in defining the travel requests preferences and Adding Travel Purposes.


1. Click on Travel & Expense in Settings Section and select "Travel Requests"

     Travel & Expense > Travel Requests


2. Specify if the Travel is for Client work by selecting "Yes" or No"

3. Set the rule for making the travel request as shown below:


4. You can make the rule for providing estimate by selecting the required option from the ones shown in the screen shot above

5. If you want to allow the employees for requesting advances in travel then select "Yes" else "No"

6. You can add Travel Purposes by clicking on "Add New Travel Purposes". Enter the purpose and click "Save"


You can edit or deactivate an already created travel purpose by clicking the Deactivate/Edit option


Upload Leave Transactions

Upload Leave Balances

Manage Leave Balances

HR Leave Encashments

Manage Absences

Team Leave Details

Leave Details

Team Leave Balances

Contact Us

  • EmployWise Inc.

         340 S. Lemon Ave, #1195

         Walnut, CA 91789, USA.

  •     India Office

        Global Groupware Solutions Limited

        Plot No. 108, 7th Floor, Udyog Vihar Phase 1

        Gurgaon 122016, Haryana, India


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