Monday, May 10, 2021 | 5 New Features Added

Module: Employee Separation

1. Separation Request can be cancelled or undone

In the EmployWise Separation module, a separation request which is complete can now be cancelled/undone by the HR users with the rights to view separation data. This feature can be used for exceptional cases where the separation needs to be cancelled completely after having been approved by all levels of approvers. This action can be done by the HR when the separation has been processed and completed. As the employee themself is separated and the account is deactivated the withdrawal action is not available for them to do and hence the action of revoking separation can be done by the HR.

This functionality can be used for the cases where separation of an employee requires to be revoked after the employee record is deactivated in the system.

This new functionality is available to all customers who are also subscribed to the payroll module. Please get in touch with the EmployWise support team for further details. 

2. Full & Final settlement can be linked to the status of Clearance Tasks

In the EmployWise Separation module, this new feature gives the provision to ensure clearance of a clearance task before the full and final settlement is processed. The identification of which tasks need to be made dependent on the F&F can be configured..

This will ensure that the respective task is cleared first post which the F&F can be done. The prerequisite for this functionality to work is that the payroll module will need to be subscribed to the account. 

Please get in touch with the EmployWise Support team to have this feature configured for your organization.

3. Clearance Task can be mapped to line function

In the clearance task workflow, there are tasks which directly fall under the separating employee’s line function such as knowledge transfer, supervisor sign-off on the knowledge transfer, etc.  The enhancement in the separation module will allow the clearance tasks to be mapped with the employee’s line function.

This feature will enhance the clearance screen as the tasks such as the ones mentioned above will be displayed under the separating employee’s function tasks for the ERO/HR team to track.

Please get in touch with the EmployWise Support team to have this feature configured for your organization.

4. On creation of an HR Separation, L1 will be notified. 

In the separation module, the HR users with the relevant rights have the ability to create HR separation for required employees. These HR separations are auto-approved and the clearance and exit feedback formalities are triggered as per the configured timelines. 

The new functionality adds value to the above workflow as the L1 or the immediate supervisor of the employee/s being separated through HR separation can now be notified through a system generated notification. The notification will be triggered immediately on the creation of separation by HR. The subject and mail body of the notification is configurable as per requirement and the stakeholders which can be copied to the email are ERO, HR Head, L2, L3, and the Functional manager.

Please get in touch with the EmployWise Support team to have this feature configured for your organization.

5. The date and time of all separation approvals captured.

In the separation approval workflow, the time and date at which the separation request is created is captured by the system currently, the enhancement to this is that now along with that, the time and date at which the separation request approvers took action will also get captured and displayed in the separation request user interface.

This data will be available for viewing to the resigned employee, respective approvers, and the HR users with the user permissions/rights to view the data under the ‘View Separation Request' option of the Separation dropdown.

This new functionality is available to all customers who have opted for the separation module. Please get in touch with the EmployWise support team for further details.

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Monday, May 10, 2021 | 1 New Feature Added

Module: Employee Information Portal

1. Experience Details of the employee profile enhanced

In the EmployWise Employee Information Portal, each employee has their own profile which can be made rich by updating various details of an employee’s work and personal background. In the same interface, there is a tab by the name of ‘Experience’ which allows employees to update their past experience by adding multiple entries.

The enhancement in this interface is that the summary or the profile screen will now display prior, current, and total experience which will be system calculated based on employee’s/HR’s entries. The prior experience years will be calculated based on employee’s past experience entries in years and months; the current experience will be calculated based on the employee’s tenure in the current organisation and the total will be a sum of the two. 

This new functionality is available to all customers. Please get in touch with the EmployWise support team for further details. 

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Monday, May 10, 2021 | 2 New Features Added

Module: Payroll and Taxation

1. Enhancements in Overtime Computation on EmployWise

On EmployWise, Overtime was computed based on a fixed multiplier of the day’s wage and a fixed amount as per the number of extra hours worked by an employee. This release enhances this functionality as now the Overtime wage would also be calculated based on the multiplier of hourly wage rate.

This release brings in functionality where the Overtime can be set up for all the employees or specific employees in an account as per applicability based on Company, Business Unit, Function, Employee Type, Role, Location, Grade Level or Work Locations. Different rules in terms of minimum hours spent and multiplier of an hourly wage rate for Overtime wage to be effective can be set up for a working day, weekly off, a holiday, Full Day or a Half day leave. 

In addition to this, it also brings in features where an applicable payhead selection can be made which would be part of the Overtime Wage calculation. This enhancement also gives flexibility where the employer has the flexibility to choose the number of days in a month and hours in a day to be considered to compute the Overtime Rate.  

If you need to configure this feature for your organisation please contact EmployWise Support.

2. Employer Forms for ESI, PF, and Gratuity

This release brings in functionality which would make the information gathering process for enrollment of employees to statutory requirements within EmployWise.  

Employer Forms to capture details required for Statutory Enrollments like ESI, PF, and Gratuity can now be captured on EmployWise portal by the Employees. The details captured on these forms can then be used for the enrollment of these employees by the employer thus eliminating the need to manage information gathering through any other channel. These forms are available in Employee Profile under the Benefits tab.

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Monday, May 10, 2021 | 1 New Feature Added

Module: Travel and Expense

1. Suppression of heads that the user is not entitled to in Travel head entitlements.

In the Travel and Expense module, there is a new configurable feature. While creating travel and claim requests by the end user, Employwise will now have the functionality to suppress the unentitled travel heads that the current user is not entitled to  from the drop down menu. This feature provides the flexibility to HR to hide travel head for each travel head type i.e. travel, conveyance, stay, F&B, DA and others  in case of outstation travel the user is not entitled to 

This feature will work as follows:

• Travel Heads that the user is entitled to will appear in green and can be included in the travel claim

• Travel Heads that the user is not entitled to will not appear and cannot be claimed by the user

• Travel Heads that have not been categorised as categorized as entitled or not entitled for the user will appear in red. The use may claim these but will have to provide a reason 

Please get in touch with the EmployWise Support team to have this feature configured for your organization.

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Monday, May 03, 2021 | 3 New Features Added

Module: Performance Management System

1. Confidential Assessment Form flexibility 

In the EmployWise Performance Management System, there is a section readily available to be made applicable or not, rightly known as Confidential assessment form. This form is a confidential document within the management team and the HR team which takes inputs on the appraisee’s promotion and exit assessment from the appraiser. This is useful to give insights on the same to the HR team which can be put to use by way of analysis through reports.  

The enhancement to this feature is that the various fields in the form can now be made mandatory, optional or completely disabled. These fields include; Performance Potential Comment, Potential Assessment Comment, and Growth role projection.

Please get in touch with the EmployWise Support team to have this feature configured for your organization

2. Discussion can now be scheduled between appraisee and appraiser during goal setting.

In the performance module, a discussion can now be scheduled at the goal-setting stage, depending on the set-up the goal-setting can be carried out by the appraisee or the appraiser. The goal acceptance will be by either of the stakeholders as above. The respective goal setter or acceptor can now schedule a discussion with the other before submitting the final goals.

The option to schedule discussion will appear at the bottom of the goal sheet, to which the date and time can be entered and the notification informing the same will be triggered to the action taker. The notification content for the same is configurable with selection on various data fields available. 

This feature is available to all the accounts using the PMS module, please get in touch with the EmployWise support team for further details.

3. Nomenclature change in Label

In the performance module, the option available with the goal acceptor to accept or reject goals has now been updated as ‘Revised Goals’ This is in line with the concept that the goals are sent for revision to the goal setter which in turn will be resent for acceptance. 

This feature is available to all the accounts using the PMS module, please get in touch with the EmployWiise support team for further details.

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Monday, May 10, 2021 | 1 New Feature Added

Module: Learning and Development 

1. Flexibility in mapping skills for a training program

In the EmployWise learning and development module, there is an option to map pre-requisite skills and the skills acquired against a training program. The levels at which each skill of the trainee is at before and after the training can be recorded as well. The enhancement in this feature is that now the skills need not be a part of the role competencies mapped for the employee for which the training is created. The skills can be made part of the skill/competency library and openly mapped to any training program required.

The prerequisite to this feature is that the training program should not have specific applicability criteria based on role and grade, if so the system will automatically map the skills as per the role competency maps defined in the performance module. 

This feature is available for use to all organisations subscribed to the learning and development module, please get in touch with the EmployWise support team for further details.

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