The output of a company is linked with the quality of its employees, making workforce management a major factor behind organizational success. However, implementing effective management of talent management is easier said than done.
The process begins right at the application stage and extends till the last day of an employee’s tenure. During their tenure, the organization is tasked with ensuring that the employees are engaged, get enough opportunity to grow and are remunerated well. Additionally, employers are also responsible for proper asset allocation to support individuals with necessary resources needed to perform the task smoothly. All in all, workforce management is a muti-step balancing act that needs constant attention.
In this blog, we will discuss the following:
- What it takes to create, secure, and update a well-functioning cohort of employees
- How HRMS service-providers and talent acquisition software such as EmployWise can help companies in the making of their envisioned team
Towards a Robust Workforce: Essential Elements of a Candidate Journey
Here are some must-haves that ensure companies can sustain and build a talented pool of employees:
Ease in the Application Process:
The appeal of a stable source of income still makes full-time roles attractive career options. However, in the age of gig economy and side hustles, candidates often have a lot of income avenues. This is why candidates, particularly top talents, have become selective about the positions they choose, making candidate experience more relevant than ever. In that regard, a simple yet comprehensive application process plays a major role in ensuring that the organization signals a considerate employee culture to prospective employees.
At the application stage, employers can put in place a robust candidate experience by leveraging HR recruitment software. The tool can be helpful in accurate resume parsing, and quick upload of resumes, portfolios, and cover letters. Moreover, employers can opt for simple application forms on job sites to further improve candidate experience. By supporting a swift application process, companies indicate they stand for efficiency and respect the candidates’ time. On the other hand, from a business perspective, a simple-to-follow process allows a higher volume of applications than it would otherwise, thus, enabling HRs to choose the best from a large pool of professionals.
An accessible application process also promotes diversity and inclusion. For example, mobile optimization of the website and investing in user-friendly interfaces can make the application process better for those who don’t own or frequently use laptops and computers.
Simplified Onboarding:
Once a candidate has been successfully closed, good talent acquisition software can be pivotal for making the onboarding process smooth and setting the tone for their entire tenure. The software can be used for efficiently disbursing onboarding materials, such as training modules, access to key resources, and company policies. A streamlined onboarding process helps new professionals settle into their core functions quickly.
Quick Asset Allocation:
For the freshly onboarded talent pool to hit the ground running, efficient asset allocation is essential. However, during hiring sprees, it could be cumbersome for HRs to remember the respective resources each employee would require. This is where digitization of the process could be game-changing as it would help HRs recognize the asset the employee in question needs, leading to superior workforce management.
At the onboarding stage, digitization in the process implies that the in-house HRMS system does the following:
- Alerts the HR team about the need for asset allocation for each employee, ensuring that there is no oversight while giving access to the resources
- Supports categorization of assets, enabling the HR team to swiftly locate an asset and its availability
- Allows thorough record-keeping of assets allocated in a centralized repository, helping the organization to track assets efficiently
Giving access to resources (software, devices, or specialized equipment) via recruiting software allows companies to swiftly offer support to their workforce, reducing administrative overhead and minimizing delays. At the separation stage as well, the software contributes to robust asset management and candidate experience by triggering automated notifications for handovers.
It is worth noting that good candidate experience at the pre-onboarding and the initial days may also spread goodwill about the organization, attracting more promising candidates in the future.
Robust and Evolving Database of Prospective Employees:
Whether it is talent acquisition or succession planning, a comprehensive database of prospective employees is crucial. The database empowers employees to quickly expand their workforce when needed. HRM systems often leverage advanced analytics to automate the shortlisting of candidates from the database. As the database helps organizations to proactively identify and engage with top talents, companies can do away with instances of reactive or rash hiring, maintaining a first-rate workforce.
Efficient Training and Succession Planning:
Round-the-year learning and development (L&D) efforts have several advantages. For instance, the training sessions help employees tackle their tasks more efficiently and perform as per the latest industry best practices. By inculcating more efficacy in the employees, these training sessions make the job experience more meaningful.
L&D ensures that individuals become prepared to take up increasingly substantial projects which are necessary for career progression. This shows that employee training sessions also are beneficial in showing stakeholders that the organization cares about their long-term growth, both in the company (succession planning) and in the field. Along with talent acquisition software, HRMS includes modules for storing employee performance during training sessions.
Compensation:
Timely salaries and transparent pay structures are essential for fostering loyalty amongst employees. Most workforce management software come with attendance tracking and payroll management capabilities, empowering companies to compensate their employees fairly.
Whether it is for application and onboarding or talent acquisition and employee journey, HRMS can impact talent tool management by:
- Contributing to a superior candidate experience
- Relieving HRs of repetitive tasks, thus leaving more time for strategic and interpersonal tasks.
This is why choosing a solid HRMS is more important than ever. For those who are on the lookout for a holistic tool should note that EmployWise is one of the noteworthy names in the workforce management industry. In the next section, let’s take a deep dive into how EmployWise can help organize make the best of their talent pool.
Effective Talent Management and Acquisition with EmployWise
EmployWise’s modules such as HR Operations and Payroll, Workforce Management, Talent Management, and Talent Acquisition (including a recruiting applicant tracking system) offer companies holistic HRTech infrastructure. Our comprehensive set of modules are crucial for every stage of an employee’s journey in an organization. With our HRMS suite, we strive to empower companies to meet their compliance needs around the workforce and gauge the performance and pitfalls in the workforce. As decision-makers get a panoramic view of this workforce, they create and fine-tune high-functioning teams.
Want to know more? Contact us today!
